Records Storage and Management that Fits Your Business
Choosing a reliable and secure record management and storage company is a critical business decision, regardless of your company's size. With AIM Records' document storage and management you get reliable services and strategies to manage your critical business information at an affordable price.
- Store large or small volumes of records in our secure, environmentally sound, off-site facility to save precious office space.
- Information management services are available 24/7, including access to your account information and digital records.
- Secured vehicles and bonded personnel to pick up and deliver your information.
- Know exactly where your files are at all times with our real-time, secure web applications.
- Develop a smart document retention and destruction policy to protect your company from litigation and reduce long-term storage costs.
- Maintain a full audit trail on your documents from pickup to destruction.
Secure Off-site Records StorageStoring your records at AIM Records' secure facility provides your business with multiple benefits:
- Physical access controls and alarm systems
- Fire detection and suppressions
- 24-hour monitoring
When you need your records again, simply call us or use the web portal to request a delivery - we can deliver same-day or next-day. Emergency deliveries are also available.
AIM Records is a leader in document management and storage in the four-state area. By working with our professional, experienced staff you can improve your information management processes, lower your storage costs, and increase security.
Developing a Safe Records Retention Policy
The rules and regulations surrounding legal records retention can be confusing. For example:
- The Sarbanes-Oxley Act requires publicly-held companies to retain records for periods of two, three, four or seven years, depending on the company and type of record.
- OSHA requires that some health-related records be kept for either 30 years or the duration of a person's employment plus 30 years.
- The U.S. Equal Employment Opportunity Commission stipulates that documents about job applicants and personnel records be kept from one to three years.
- Under the Health Insurance Portability and Accountability Act's Privacy Rule, certain records must be held for six years.
Keeping too much information is also a risk. Retaining records for too long is expensive, exposes your company to litigation risks, and potentially violates privacy rights. AIM Records' industry consultants can help your company develop a records retention policy that can help mitigate those risks.